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Communication and Notification features

Communication and notification is a core principle in all businesses.  When it comes to service managment, helpdesk and supporting clients, notificaiton is even more critical.  Each member of your team needs to know when something occurs - when they get a new job, when a client updates a ticket, when a critical incident occurs.

HelpMaster features a strong set of notification options so that you can stay up to date, and keep everyone in the loop.

 

Notify via HTML Email templates

HTML helpdesk email templates

Create a library of HTML email templates that can be used to notify clients, staff, vendors, managers and everyone else whenever an update to a ticket or job occurs.

Email templates can contain attachments, hyperlinks, corporate logos, and context-sensitive "tags".

Standardize your support correspondence and include the details that your clients need to see.

Don't settle for plain text.

 

 

 

Notify multiple people at once

notifify multiple helpdesk recipients

Whenever a ticket is updated, the chances are you will want to notify the people involved.  Moreover, different people require different types of notification.  HelpMaster makes this easy and flexible.

Each update allows you to notify:

  • The client was logged the job
  • The staff member who is assigned the ticket
  • The manager of the skillgroup that owns the ticket
  • Key personnel and other stakeholders in the job

 

 

 

Capture and process email notification responses

email response managementThe thing about email notifications is that people respond to them. 

This is a good thing!  Communication is a goal of service management.

A response to a notification is a notification - for you. HelpMaster will automatically process these email responses and update the corresponding ticket with the details - extracting only what the client said.

Powerful email response management at work.

 

 


Personalize your outgoing email notifications

context sensitive email tags

Personalize all out-going email with the use of email template "tags".  These tags are context-sensitive to the nature of the update and can be used to provide as much, or as little information about the context of the update as you wish.

Use email tags to include

  • Client name and details
  • Ticket details
  • Assignment and workload details
  • Asset, Site and knowledge base details

 

 

 

Get notification even when you're not logged in

helpdesk job monitor

Even if you are not currently logged into HelpMaster, whenever a system event occurs that affects you, HelpMaster will notify you via a small popup window that will appear at the bottom of your screen.  (Similar to the way Microsoft Outlook notifications work).

This notification can be configured to announce:

  • New jobs have been assigned to you
  • New jobs have been assigned to your skillgroup
  • Your job count has increased or decreased
  • A system reminder has triggered

 

 

 

Broadcast a message

broadcast helpdesk message

Sometimes you want to reach a wide audience, but don't want to use email.  The HelpMaster Message Board and broadcast feature allows you to "shout-out" a message to staff, clients and others.

You can post the message on the internal "Message Board" for future reference.

Recipients will recieve notification through the internal HelpMaster messaging system.

 

 

 

 

Automatically trigger notification based on your rules

helpdesk notification event rules

Use the Priority Manager to create custom notification triggers.  Send email, update tickets, create custom actions.

Build notification rules around any of these concepts and more

  • When a particular client logs a ticket (VIP)
  • When a certain type of asset (CI) is associated
  • When a job is overdue
  • When a ticket requires urgent attention
  • When a job has not been actioned for a certain period of time
  • When a client has responded to a ticket update
  • When a skillgroup workload exceeds a limit
  • and many more - You create the rules via a wizard

 

 

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Other features

Knowledge Base   |   Helpdesk reports   |   Templates   |   Incident management   |   Import   |   API/SDK